Why pay monthly for business tools?

Pay-Monthly is Better than Buying Outright

Authored by Ben Moore - Sep 23, 2020

When it comes to choosing between solutions, a big decision can be whether go all-in on a cloud-based subscription service.

Although the idea of recurring expenditure might give you pause, there are so many ways it will save you in the long-term.

Here are a few key reasons why paying monthly for cloud-based solutions is better for your business.

1. Maintenance and Upgrades included

If they can't deliver, you'll go elsewhere. You can be sure suppliers want everything to be safe, secure and up-to-date. And they want you to be getting the most out of your investment, ever day and every year.

At TimeDock, we ensure you have the best and latest tools at your disposal. This includes providing enterprise-grade security for your time and attendance data, managing infrastructure needs, keeping the product up and running, and providing the latest software updates and upgrades (without you having to pay extra to access the latest versions).

When data is locally stored on a PC, none of those things are true – you are at the whim of a constantly ageing piece of hardware that is only as reliable and secure as the amount of money you regularly spend on it.

2. Access from anywhere

No matter where you are, no matter what device you are using, you can access cloud-based software when you need it.

As a TimeDock user, even if you are off at a conference in Alaska you can whip out your phone and check if Jack has turned up on time today, or if Jane has taken her lunch break yet.

No more calling, texting or emailing to figure out whether your employees are at work. You can see it all as it happens.

3. Help and support

When you subscribe to a service, your access to support is never going to suddenly run out and leave you hanging.

TimeDock has a great support team just an email or phone call away to help you throughout the day. As long as you’re our customer, you can be assured that we’ll be there to help.

4. The latest technology

It’s always an exciting moment when you log onto a piece of software you use all the time and see something new –something you'd have to purchase as an upgrade or addon with non-subscription solutions.

For example, TimeDock offers a Fire Drill add-on app that allows your safety officers to easily check off workers who are clocked in via TimeDock, without clocking them out.

These great little capabilities that get rolled out all the time are exactly the value-add that a subscription model allows for.

5. Minimal or no installation costs

With everything stored on the cloud, installation is quick and easy. You won't need any IT companies or contractors, or have to fiddle around with a ton of settings and overcome local nuances such as firewalls or incompatabilities. It just works.

With a cloud based hardware and software solution like TimeDock, everything is plug and play, ready to go right out of the box. Just like your mobile phone, plugged into the global telecommunications network.

If you know how to connect a device to Wi-Fi, or insert a SIM card, you’re already an expert at installing a comprehensive timesheet solution that will work anywhere.

6. Backups and secure data storage

If the worst happens, and your IT hardware fails or gets destroyed, one thing you won’t have to worry about is your data.

When you use a cloud-based service, all of your data is backed up, safely and securely, far from where the disaster occurred. Once you are back on your feet, you just connect your new device and it’s all there waiting for you.

Even if there is an issue with one data centre, with a public cloud provider like Microsoft Azure, the built-in redundancies mean you can sleep soundly knowing you won’t lose that vital data.

7. Scales with you

No matter how much digital space you need, cloud-based products are designed to scale with you. Need less? Use less. Need more? Use more. It’s as simple as that.

Every point where the solution is used is talking to a central hub so users aren’t bound by physical restrictions – A worker can clock in with TimeDock on one device, travel three hours, and clock out on another, without delay or need for manual syncing.

When you go digital, the restrictions of physical space suddenly seem pretty insignificant.

8. Peace of mind

How many times have you lost hours or days when something went wrong or needed upgrading?

What about when you suddenly realise you need an upgrade and have to find hundreds or thousands of dollars to rebuy a piece of software you can’t work without?

Have you had a worker press the wrong button or unplug the wrong thing? Throwing a major spanner in the works as you try to figure out how to fix a corrupted file.

With a subscription service like TimeDock, our amazing team are the ones who do the heavy lifting of constantly maintaining it for you. So you can focus your attention where it is most needed.

Let us take the stress out of the ups and downs that come with managing timesheets – get in touch today to learn more about how TimeDock can help your business grow and prosper.