Department Codes

Last updated - Nov 14, 2022 at 7:47AM

Departments for employees:

You can assign a simple department code to an employee as you add them into the system, or by editing an existing employee:

1. Navigate to Setup > Employees.

2. Click Edit on the right-hand side of the employee you'd like to add a department to.

3. Enter a department code into the Department field.

4. Click Save, at the bottom-right hand side of the form.

Departments for users or devices:

An optional department code can be assigned to individual time-capturing devices, including the mobile app and TimeDock Machine. This alphanumeric code appears in the department column of selected payroll export files.

To add a department code to a device, log in to the TimeDock web dashboard and navigate to Setup > Devices. Select the device, open the General tab, enter the code in Department, then click Save.

Once saved then all subsequent In/Outs clocked by that device will be stamped with the appropriate department code.

You can also use Projects as departments whereby the project is acting as a department and the project reference code substitutes as a department code (it is also exported as the department code in the export files). See Jobsheet Projects for more details on setting up and using projects.

Reviewing department timesheets:

To review a department’s timesheets, type # followed by the department code into Find on the Timesheets screen, then choose the matching suggestion. For example #MyDepartment.

You can also use the department dropdown in the Timesheets navigation if it is shown. It appears automatically when there are more than 50 available employees and more than three departments, or when enabled for your account. Select a department to view its timesheets.